Conditions of Participation
[clausula.meta .x] [c.m.x.]
These Conditions of Participation apply to all participants accepted into the [clausula.meta .x] [c.m.x.] residency programme.
The programme is organised by .abeceda Institute, Ljubljana [SI], hereafter referred to as the Organiser.
1. Acceptance and Confirmation
Admission to c.m.x. is subject to formal acceptance by the Organiser.
Following acceptance, applicants are invited to confirm their participation within the stated deadline.
Confirmation of participation constitutes a commitment to the programme and acceptance of these Conditions of Participation.
If confirmation and/or the required first payment is not received within the stated deadline, the Organiser may release the participant's place.
2. Participation Fees and Payment
The applicable participation fee is stated in the application information and confirmed upon acceptance.
A one-time administrative fee applies to confirmed participants and is charged in addition to the participation fee. Where payment by instalments is agreed, the administrative fee is payable with the first instalment.
Where payment by instalments is selected, the participant remains responsible for the full agreed participation fee according to the communicated payment schedule.
Failure to meet the agreed payment schedule may result in suspension or termination of participation.
Scholarships, reductions, or alternative payment arrangements apply only where confirmed in writing by the Organiser.
3. Withdrawal and Refunds
Once an accepted applicant has confirmed participation, participation and administrative fees are non-refundable.
This applies in the event of:
– withdrawal before or after the programme has commenced;
– withdrawal during the programme;
– non-attendance or partial participation;
– cancellation by the participant;
– inability of the participant to complete the programme.
Where payment by instalments has been selected, withdrawal or non-attendance does not release the participant from the remaining agreed payment obligations.
These provisions remain subject to any mandatory rights available under applicable law.
4. Programme Commitment
c.m.x. is conceived as an integrated residency combining independent artistic practice, collective exchange, online seminars, and in-person programme activities.
Participants are expected to:
– attend and actively engage with scheduled programme activities;
– present and discuss their artistic practice as required by the programme;
– meet communicated artistic and administrative deadlines;
– prepare materials requested for presentations, documentation, or programme communication;
– maintain professional communication with mentors, participants, collaborators, and the coordination team.
Participants are responsible for informing the Organiser as early as possible of circumstances affecting their participation.
5. Programme Schedule and Changes
The Organiser may make reasonable changes to the programme where required by artistic, academic, organisational, logistical, technical, or other circumstances.
Changes may include adjustments to:
– seminar dates or times;
– mentors, moderators, or collaborators;
– programme sequence or format;
– presentation schedules;
– venues;
– festival activities;
– online or in-person delivery.
Where possible, participants will be informed of significant changes in advance.
Reasonable adjustments that do not materially alter the overall character of the residency do not constitute cancellation of the programme or automatically give rise to a right to reimbursement.
6. Artistic Presentations
Participants are responsible for the content and preparation of their own artistic presentations.
The form, duration, format, and scheduling of presentations may be adapted to the requirements of the programme and festival.
Participation in c.m.x. does not guarantee publication, external dissemination, or presentation by any third-party journal, publisher, institution, or platform unless such an opportunity is separately confirmed in writing.
Any editorial or publication process offered in collaboration with an external partner may be subject to separate selection, editorial review, deadlines, and conditions.
7. Auditors
Auditors may attend the programme activities specified for the relevant edition and participate in discussions where appropriate.
Unless otherwise explicitly agreed, auditors:
– do not present their own artistic project;
– are not included among the programme's documented presentations;
– do not receive an individual artistic production allocation.
8. Festival Participation and Travel
Participants attending the in-person programme are responsible for their own travel, accommodation, insurance, visas, meals, and related personal arrangements unless explicitly stated otherwise in writing. Participants joining the programme online are responsible for ensuring adequate internet access, equipment, and technical setup required for their participation.
Participants are expected to attend, either in person or online as applicable, the festival activities, presentations, rehearsals, laboratories, or other sessions relevant to their project according to the communicated schedule.
9. Public Programme Information
c.m.x. includes public artistic and educational activities.
Information necessary for presenting and documenting the programme may therefore be made publicly available, including:
– participant names;
– biographies and professional affiliations;
– titles and descriptions of artistic projects;
– group names and members;
– programme credits;
– photographs supplied for programme purposes.
Such information may appear in programme books, publications, websites, press materials, social media, festival communications, and institutional archives.
Further information is provided in the c.m.x. Privacy Policy.
10. Photography, Recording and Documentation
Programme and festival activities may be photographed, filmed, audio-recorded, livestreamed, or otherwise documented for purposes connected with the presentation, communication, documentation, and archival record of c.m.x. and its associated activities.
Such documentation may remain publicly accessible as part of the artistic, research, institutional, and historical record of the programme.
Where a specific use requires additional permission or licensing, this will be addressed separately.
11. Intellectual Property
Participants retain copyright and other intellectual property rights in their original artistic work unless otherwise agreed in writing.
By participating in the programme, participants authorise the presentation of materials submitted for the purposes of their participation and their reasonable use in programme documentation, communication, and archival materials.
Participants are responsible for ensuring that materials submitted or presented by them do not unlawfully infringe third-party rights and for obtaining any necessary permissions.
Publication or extended reproduction of a participant's work beyond ordinary programme documentation will be subject to separate arrangements where required.
12. Professional and Academic Conduct
Participants are expected to maintain professional, respectful, and academically responsible conduct throughout the programme.
Serious misconduct, harassment, repeated disruption, plagiarism, material misrepresentation, or substantial breach of programme obligations may result in restriction or termination of participation.
Where appropriate, the participant will be informed of the issue and given a reasonable opportunity to address it.
Termination resulting from a serious breach by the participant does not automatically create a right to reimbursement, subject to applicable law.
13. Cancellation or Material Changes by the Organiser
If the Organiser cancels the programme in its entirety, participants will be informed as soon as reasonably possible and appropriate arrangements concerning participation fees already paid will be communicated.
Where circumstances outside the Organiser's reasonable control affect individual seminars, presentations, personnel, venues, festival activities, or practical components, the Organiser may provide an alternative schedule, format, venue, collaborator, or comparable programme activity where reasonably possible.
14. Privacy and Data Protection
Personal data is processed in accordance with the c.m.x. Privacy Policy and applicable data protection legislation.
15. Applicable Rights
Nothing in these Conditions is intended to exclude or restrict rights that cannot lawfully be excluded under applicable consumer or other mandatory legislation.
If any provision of these Conditions is found to be invalid or unenforceable, the remaining provisions remain applicable to the extent permitted by law.
16. Contact
Questions concerning these Conditions may be addressed to:
.abeceda Institute
info@abeceda.io